pergamonmystic:linkedhelp:catalogue
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| * **Packages** - The **Packages** option displays all of the Item Packages that have been created on the system, either through the standard **Package Manager** dialog available via the BISON toolbar menu, or as a result of the [[PergamonMystic:linkedhelp:bison_integrity_check|Integrity Check]] system. Selecting a package results in the items being filtered only to those items which were specifically attached to the Package. Removing an item from a package will also remove it from the list if displayed items. | * **Packages** - The **Packages** option displays all of the Item Packages that have been created on the system, either through the standard **Package Manager** dialog available via the BISON toolbar menu, or as a result of the [[PergamonMystic:linkedhelp:bison_integrity_check|Integrity Check]] system. Selecting a package results in the items being filtered only to those items which were specifically attached to the Package. Removing an item from a package will also remove it from the list if displayed items. | ||
| - | The right-hand side of the dialog displays the record details. The details initially remain inaccessible until a record is selected from the left-hand list. Once selected, the details can be accessed and edited. In a standard Catalogue Item details display, the right-hand area contains a number of sections, ordered vertically: | + | {{ :pergamonmystic:linkedhelp:mystichelp_catalogue_0001.jpg?200|}} The right-hand side of the dialog displays the record details. The details initially remain inaccessible until a record is selected from the left-hand list. Once selected, the details can be accessed and edited. In a standard Catalogue Item details display, the right-hand area contains a number of sections, ordered vertically: |
| * **Standard Details** - The standard details section is non-scrolling and always appears at the top of the dialog. This section contains the **Accession Barcode** of the item, its serial number (for books, most usually the **ISBN** in either ISBN-10 or ISBN-13 format) and the **Title** of the item. | * **Standard Details** - The standard details section is non-scrolling and always appears at the top of the dialog. This section contains the **Accession Barcode** of the item, its serial number (for books, most usually the **ISBN** in either ISBN-10 or ISBN-13 format) and the **Title** of the item. | ||
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| * **Basic Information** - The basic information section contains single-field values (i.e. each item possesses only one version of each field). These fields are the: **Cost**, **Class** (an shelf indexing method, usually //Dewey// for books), the **Volume Number** if in a series, the **Availability** (the date it became available in the library), the **Year Released** or produced, its **Media** type (such as //paperback// for books, but can also refer to other applicable options such as //camera lens//, //DVD// etc.), any **Series** name to which it belongs (e.g. //Harry Potter//), it's general physical storage **Location** (such as simply //Library// or another room name), it's **Publisher** and its **Source** (origin of acquisition). | * **Basic Information** - The basic information section contains single-field values (i.e. each item possesses only one version of each field). These fields are the: **Cost**, **Class** (an shelf indexing method, usually //Dewey// for books), the **Volume Number** if in a series, the **Availability** (the date it became available in the library), the **Year Released** or produced, its **Media** type (such as //paperback// for books, but can also refer to other applicable options such as //camera lens//, //DVD// etc.), any **Series** name to which it belongs (e.g. //Harry Potter//), it's general physical storage **Location** (such as simply //Library// or another room name), it's **Publisher** and its **Source** (origin of acquisition). | ||
| + | |||
| + | {{ :pergamonmystic:linkedhelp:mystichelp_catalogue_0002.jpg?200|}} | ||
| * **Mystic Expanse Indexing Fields** - The Mystic //expanse// represents an indexing system which allows an unlimited number of indexing values to be attached to an item, using the [[PergamonMystic:linkedhelp:edit_multi_value|multi-value control]]. A standard library will normally have the first four Indexing Categories: **Audience** (the type of reader that the item is intended for), **Contributors** (or Authors, who contributed to the creation of the item, **Keywords** (representing words or phrases that a reader may use to find the item) and **Levels** (or //reader levels//, describing the reading level that the item is intended for). New categories can be added for advanced libraries, with some of the usual additions including: **Subject** area (allowing selection of Catalogue sub-sections), **Vendors**, **Categories**, **Languages** and **Provenance**. | * **Mystic Expanse Indexing Fields** - The Mystic //expanse// represents an indexing system which allows an unlimited number of indexing values to be attached to an item, using the [[PergamonMystic:linkedhelp:edit_multi_value|multi-value control]]. A standard library will normally have the first four Indexing Categories: **Audience** (the type of reader that the item is intended for), **Contributors** (or Authors, who contributed to the creation of the item, **Keywords** (representing words or phrases that a reader may use to find the item) and **Levels** (or //reader levels//, describing the reading level that the item is intended for). New categories can be added for advanced libraries, with some of the usual additions including: **Subject** area (allowing selection of Catalogue sub-sections), **Vendors**, **Categories**, **Languages** and **Provenance**. | ||
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| You can create a new item by clicking the **[Create]** toolbar icon. In the standard creation mode, a new item is created in the database and displayed (in isolation) in the list. At this time, the accession number is not known so is given a default accession number of **<New...>** incorporating the date on which it was created. If not automatically selected, click the record in the list to display its details ready for editing. | You can create a new item by clicking the **[Create]** toolbar icon. In the standard creation mode, a new item is created in the database and displayed (in isolation) in the list. At this time, the accession number is not known so is given a default accession number of **<New...>** incorporating the date on which it was created. If not automatically selected, click the record in the list to display its details ready for editing. | ||
| - | Note that you can [[PergamonMystic:linkedhelp:catalogueoptions|optionally configure]] the **Catalogue Item Manager** to: | + | Note that you can [[PergamonMystic:linkedhelp:catalogue_options|optionally configure]] the **Catalogue Item Manager** to: |
| * **Generate the next barcode** - On **Create** the system will generate the next barcode number automatically and add it to the item rather than **<New...>**. | * **Generate the next barcode** - On **Create** the system will generate the next barcode number automatically and add it to the item rather than **<New...>**. | ||
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| ==== Removing an Existing Item ==== | ==== Removing an Existing Item ==== | ||
| - | xxxx | + | In order to remove an existing item from the catalogue, first find and select it from the left-hand list to display its details. |
| + | |||
| + | Confirm that this really is the item that you wish to remove, then click the **[Remove]]** toolbar icon. After confirmation, the item will either be: | ||
| + | |||
| + | * **Removed From The Database** - the item is permanently removed from the database. | ||
| + | |||
| + | * **Deactivated, and moved to the Purge Bin** - this is the default and //recommended// settings. The option can be changed in the [[PergamonMystic:linkedhelp:catalogue_options|catalogue options]] toolbar. Once placed into this situation, the item will **not** appear on OPAC searches and will not be found in circulations. Using this mode allows you a second chance of recovering the item. | ||
| ---- | ---- | ||
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| ===== Additional Catalogue Manager Features ===== | ===== Additional Catalogue Manager Features ===== | ||
| - | xxxx | + | The **Catalogue Item Manager** possesses a number of additional features which expand the ability of staff users in cataloging and maintaining items. These include: |
| + | |||
| + | * [[PergamonMystic:linkedhelp:catalogue_active|Activating / Deactivating items]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:bookmarking|Bookmarking Items]]\\ | ||
| + | * | ||
| + | * [[PergamonMystic:linkedhelp:catalogue_trash|Tools Toolbar: Deleting the trash (Purge Bin Contents)]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:catalogue_copy|Tools Toolbar: Duplicating items]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:catalogue_find_dup|Tools Toolbar: Finding duplicate items]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:bison_integrity_check|Tools Toolbar: Integrity Check]]\\ | ||
| + | * | ||
| + | * [[PergamonMystic:linkedhelp:bison_import_items|BISON Toolbar: Importing items]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:bison_packages|BISON Toolbar: Maintaining packages]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:catalogue_package_addremove|BISON Toolbar: Adding/Removing from existing packages]]\\ | ||
| + | * [[PergamonMystic:linkedhelp:catalogue_hub_synch|BISON Toolbar: HUB Synchronisation]] | ||
| + | * [[PergamonMystic:linkedhelp:bison_stock_check|BISON Toolbar: Manage Stock Check]] | ||
| + | |||
| + | * [[PergamonMystic:linkedhelp:catalogue_options|Changing catalogue options]]\\ | ||
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pergamonmystic/linkedhelp/catalogue.1633946804.txt.gz · Last modified: 2021/10/11 10:06 by admin
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